Overview of Situational Writing Tasks

Sec 4Exp, NA & 5NA EL 2023 Situational Writing CHIJ STC 2023 Overview of Situational Writing Tasks Formats Purposes Audiences Tone Informal Letters Informal email To thank a relative living overseas for something, to invite, to meet up, to encourage Friend, family member Informal Casual (but not grammatically inaccurate or using slang) Friendly, optimistic Formal Letters Formal email To complain, provide a suggestion, propose an action, apply for a job or position, to convince someone, to share an opinion (e.g. letter to the Press) Company, govt, school, institution, organisation, the Press, Formal, polite, Convincing / persuasive (angry or disgruntled if purpose is to complain) Speeches To inform, to motivate, persuade, to entertain, raise awareness, give thanks / appreciation Classmates, schoolmates, group of peers, group of stakeholders, general public, teacher-in-charge Persuasive, informative, assertive, authoritative, formal, casual Proposals To gain support for a future action / to propose an action for implementation Boss/employer, teacher-in-charge, principal, sch, business partner, company/ organisation, institution, Persuasive, formal, informative Reports To provide detailed and factual information about a specific topic Police, school community (teacher-in- charge, P, student), business partner, general public, parents Formal, neutral, informative, persuasive, informal Article To give information/ share factual info about something that happened, to share an opinion, raise awareness Magazine or newspaper editor, teacher-in-charge Formal, neutral, informative, May be casual depending on context (e.g. Mothership)Informal

Sec 4Exp, NA & 5NA EL 2023 Situational Writing CHIJ STC 2023 Overview of Formats (always refer to the task instruction for PAC) Informal letters Writing a letter to someone to: - thank - extend condolence s - Recount an event/incide nt - Persuade - advise Blk 123 Tampines Avenue 3 (sender’s address) #05-345 Singapore 520123 20 September 2011 Dear Jane, Para 1 Para 2 Para 3  Yours sincerely, (Best wishes, With love), Yours truly, Annie Useful expressions: - I cannot believe that it has been two years - It seems like ages since we last met - Send my love to Aunt May - Thank you for such a wonderful evening - I cannot thank you enough - You will not believe what happened last week Persuade - I hope you will come - Please say you will come! - You will come, won’t you? - moreover, furthermore, in addition, Formal letters Writing to: - Complain - Reply to customer - Newspaper to express views - Appeal - Commend a person - Ask for permission - Apply for a position - Proposal - inform Annie Santos Blk 123 Tampines Avenue 3 #05-345 Singapore 520123 20 September 2011 Mr David Wong Customer Service Manager Design Centre Singapore 5 Changi Business Park Crescent #09-09 Singapore 486029 Dear Mr Wong, Re: Defective sofa bed Model KY 204 Para 1: I am writing ……. Para 2 Para 3 Useful expressions: - I would be grateful if you could - I appreciate your assistance in… - There is no doubt that - Surely,…

Sec 4Exp, NA & 5NA EL 2023 Situational Writing CHIJ STC 2023 Yours faithfully Annie Annie Santos TYPES OF REPORTS PROPOSAL To: From: 21 September 2011 Proposal on proposed year-end class party Para 1: introducing the title. Para 2,3,4 … details of proposal Last para: concluding statement about the subject. Proposed by / Written by Annie Alice Ng Chairperson of Organising Com. Sec4C Information Report To: From: 21 September 2011 Feedback on EFL 2010 Para 1: overview of what the report is about. (purpose) Para 2: one aspect of EFL with details Para 3: 2nd aspect of EFL with details Para 4 other aspects of EFL Last Para: concluding statement about the subject. (action required) Reported by / Written by: Alice Ng Sec 3MM NEWSPAPER REPORT (on an accident, Teen Blogging, etc) 21 September 2011 Headline (short and catchy to attract readers’ attention) Para 1: state the most interesting/important piece of information concerning the contents of the topic. Eg. Antique carpet exhibits at the ACM were stolen. Para 2: specific details incl. facts and figures data, quotes”…..” Para 3: Para 4: Para …. Last Para: sum up main points or give special information to the public. E.g. for more information email…… / Investigations are still going on/No one has claimed responsibility for the bombing.

Sec 4Exp, NA & 5NA EL 2023 Situational Writing CHIJ STC 2023 Reported by Tan Ming How (The New Paper) Email format: To: _______(email add) From: _______(email add) Date: Re: _____________ Best regards, (your name) Article format: Title: _________________ Written by: Date: (body paragraphs) OR Title: __________ (body paragraphs) Speech format Title: ______________ Intro: Directly address audience - Good morning / afternoon / evening - Hello, how are you all doing? Use quote? Use rhetorical qns? Use personal anecdotes Purpose - Intro yourself and the purpose of your speech (thesis statement) Body paragraphs Conclusion - Instead of simply summarising all your points, emphasize or draw your audience’s attention to the 1 main thing you want them to remember. Thank audience

Sec 4Exp, NA & 5NA EL 2023 Situational Writing CHIJ STC 2023 Written by: Date: