Fuchun Sec Situational Writing Formats

Fuchun Secondary School English Language & Literature Department Situational Writing Formats • notices to the class or club members to provide updates on rules, schedules or programmes • letters or email to a friend or parent (informal) • letters or email to make suggestions, compliments or complaints (formal) • news articles for the class, school or community newsletter (formal) • eye-witness accounts of an incident to the principal or police minutes of a committee meeting • reports for project work brochures or leaflets for the public on various topics news and feature articles on various topics • explanations of how and/ or why an event/ situation occurs • proposals to a teacher or the principal justifying a planned action • expository essays persuading readers to accept the writer’s position on an issue • commentaries communicating the writer’s point of view on a situation/ place/ person • Speeches to persuade schoolmates about a particular issue Formal letter (External) Sender’s address: Block Name of road Floor and unit numbers Postal code Date Recipient’s name Position Address Salutation Subject (Text) Sign off Sender’s name Position Block 123 Marsiling Road #12-345 Singapore 730123 29 August 2020 Mr Peter Tan Manager Seagate 3 Woodlands Avenue 6 Singapore 739106 Dear Mr Tan Suggestion on … (topic) ………………………………………………. Yours sincerely Simon Chen Student of Fuchun Secondary School *External formal letter refers to writing to an organisation which is outside of school.

Fuchun Secondary School English Language & Literature Department Situational Writing Formats Formal letter (internal) To: Recipient’s name Position Date: Salutation Title (Text) Sign off Sender’s name Position To: Mrs Doris Lim Principal 29 August 2020 Dear Mrs Lim Suggestion on … (concise) …………………………………… Yours sincerely Kelly Sim President of Student Council Address is not necessary as he/she belongs to the same organisation as the recipient* (e.g. teacher, principal) Informal letter Sender’s address Date Salutation (Text) Sign off Sender’s name Block 123 Marsiling Road #12-345 Singapore 730123 29 August 2020 Dear Jane ………………………………… Regards Joey *Include sender’s address so that recipient can reply *Signing off should be informal (e.g. ‘Regards’) Email To: From: Date: Subject: Salutation (text) Sign off Sender’s name To: Doris@gmail.com From: Kelvin@gmail.com Date: 29 August 2020 Subject: Suggestion on … (concise) Dear Mrs Lim …………………………………… Yours sincerely/ Regards (informal) Kelvin *Candidates should use authentic email addresses* *Signing off should follow the formality of the context*

Fuchun Secondary School English Language & Literature Department Situational Writing Formats Speech Greeting Good morning/Good afternoon… Hierarchy of greeting (Principal…Vice Principal…teachers…sc hool mates *Note Context Article/Brochure Date: Title Sub-headings for each paragraph/section (text) Sub-heading (text) Byline: Name Position Date: 29 August 2020 Fuchun Fiesta 2020 … (concise) Preparations for Fiesta ………………………………… Reflections on Fiesta ………………………………… Ramesh Sivan President of Student Council Eye-witness Report To: Name Position From: Full Name Address & Contact Title: (text) Written by: Full Name To: Inspector Tan Investigative Officer Woodlands Neighbourhood Police Centre Danish Arfan Blk 323 Woodlands Avenue 1 #06-12 Singapore 743323 HP: 97654321 Account of accident along Woodlands Avenue 11 … Written by: Danish Arfan Internal Report/Proposal To: Name Position From: Full Name To: Ms Sharon Ng Teacher-in-charge of Green Club From: Andy Tan Jia Hao

Fuchun Secondary School English Language & Literature Department Situational Writing Formats Some important notes: *When writing the date, please spell out the month. *There should be no commas after the salutation (Dear Sir/Mdm etc…) and signing off. *When writing the postal code, the word ‘Singapore’ should be spelt out. *When writing the title, ensure that it answers the purpose of the situational writing and that it should be concise. *Take note that the format changes based on the way the situational writing task is phrased when it comes to writing a proposal: • If the question states “write a proposal”, it should follow the proposal format. • If the question states “write a letter to propose”, it should follow the formal letter format. Position Title (text) Written by: Name President of Green Club Report/Proposal on… … Written by: Andy Tan Jia Hao